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by Infradapt News
Every company that deals with a lot of paperwork and has had stacks of documents piling up eventually reaches the point where they begin wanting to get rid of documents. This purge can come as a result of sheer desperation from overwhelming amounts of paper or from a budgetary aversion to investing in more filing space. There are two solutions to this issue. The first is to develop a systematic process to get rid of old, unnecessary documents. And the second, to organize files better in order to be able to quickly identify what is still needed and what is not. Fortunately for everyone, Infradapt Web Based Document Management combines both solutions beautifully.
A retention schedule is a plan that a company or individual follow that defines different categories of paperwork and the amount of time each document type is kept for. This schedule is going to be very different from individual to individuals and from business to businesses and even after categories are created, there needs to be a distinction between active and inactive documents. Organizations may also have additional legal restrictions from their respective industries, as well as state and federal regulations as to what paperwork needs to be kept for specific periods of time.
To tackle these problems, begin by understanding that it is impossible to create an accurate retention schedule if the documents themselves are not organized. If there are stacks of documents lying around the office and if the file cabinets can no longer contain the inflow of new documents, it is time to avoid more stress and make a switch to Infradapt’s Web based Document Management” solution. Our team will train your staff and we can even provide staff augmentation for the first big push to organize paper filing into electronic filing. HIPAA and PCI Compliance is ensured as access to documents can be controlled via permissions (i.e. department, user, etc.), encryption, and audit trails.
Want to learn more or give the solution a trial? Contact us by calling (800) 394-2301 and an Infradapt specialist will be glad to assist you further…
